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Leadership Agenda: The Perils of the Office of the CIO

CIOs may be tempted to abdicate responsibility on issues that business publications often focus on.

By Susan Cramm

March 01, 2004 — CIO — There is a certain level of guilt associated with reading business publications. The topics usually aren’t too much of a surprise, and the information, while occasionally insightful, inspires more self-reproach than action. The articles tend to focus on what I call the "important but not urgent" subjects, including strategy, metrics, governance, communications, portfolio and project management, architecture and standards, financial and human resource management, security and privacy, and disaster recovery.

Because efforts in these areas don’t deliver immediate performance improvements and require allocation of scarce management and analytical resources, it’s all too easy to let these items slide. In response, CIOs often abdicate these responsibilities rather than appropriately delegate.

One type of abdication happens when you keep the work on your desk in the vain hope that available hours will magically appear on your calendar. A second type of abdication is more insidious. It occurs while chartering and managing the Office of the CIO (OCIO) organizations. Watch out for two common mistakes.

The first mistake is to hold the OCIO function responsible for outcomes out of its direct control, such as improved project delivery, value realization and compliance to standards. Only line IT organizations (that is, the technology delivery and services organizations) directly control the three P’s of accountability—the people, the process and the P&L. Only they can be held accountable for the results of the OCIO initiatives.

It’s inappropriate for CIOs to funnel all IT staff work into Office of the CIO organizations, in a misguided attempt to help the line IT organizations maintain focus on completing projects and delivering services. Without intense involvement from the line organizations, much of the work of the OCIO staff will be wasted. For living, breathing, frustrating examples, consider the performance of the typical project management office or architecture functions (enough said).

The second mistake CIOs often make is to keep piling work onto Office of the CIO staffers with little regard for their capacity or that of the line IT organizations they serve. You know you’re in this situation if your OCIO is managing transactions rather than ideas. Great staff work requires time to think, which does not occur when people’s calendars are full of meetings and report preparation.

The sad reality is that there are never enough resources to complete staff work because there is a never-ending succession of great ideas; staff work creates even more staff work. OCIO staff functions create work for the line organizations that, in turn, produce stuff that has to be reviewed, approved and reported on by the staff organizations.

 

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